The use of the web connection and email program to send and receive faxes is gaining popularity among individuals and businesses alike. Why has this relatively new technology grown so rapidly? There are many reasons, but for the sake of brevity, we will narrow it down to four main reasons.

Cheaper costs – Using an online or Internet fax provider or service is much cheaper than using a traditional fax system. Mainly because email faxing is a paperless system, so you will save money on paper, ink, toner, and even the cost of buying / operating a fax machine. Everything is done through the web through your email account and web connection. Monthly costs can range from $ 5 to $ 10 or even slightly less if your fax demands are minimal.

Easy to set up and use – Since your number and online fax service is done via the web, setup can be done in minutes. With most fax providers, you can even “port” your current fax number to these services, so there is no business loss. Using an online fax service is as easy as using your email. Once you sign up, you are provided with a local or toll free number and an online account where you can log in to read or send all your faxes. Once you receive a fax, an email is sent to you with your fax attached, usually in a Tiff or JPG file. Most services also have applications that can be placed on your desktop or smartphone.

Green solution – Given today’s dramatic weather patterns and extremes, everyone is realizing the damage we are causing to our environment. Online faxing is often considered a green solution because it is a “paperless” system that will prevent countless trees from being cut down. Then you also have to take into account all the energy saved by NOT having to produce all those papers, inks, toners and fax machines. Plus the energy we save by NOT having to run a fax machine 24 hours a day, 7 days a week, 365 days a year.

General integration – Even considering all the valid reasons above, perhaps the biggest factor in the popularity of online faxing has to do with integration. Internet faxing is digital and we now live in a digital world. All your faxes can be easily stored online or on all your computer devices. They can be easily retrieved with a few mouse clicks, regardless of whether the fax was received yesterday or last year. Plus, all of your vital faxes can be shared with all of your employees or sales force so everyone can stay on the same page. Furthermore, online faxing is completely mobile and can be used anywhere, especially considering that it can be easily integrated into smartphones, tablets, and laptops. Your business can be open 24 hours a day and accessible from anywhere.

These are four good reasons why you or your business should at least consider an online fax service. It is much cheaper and much easier to use than traditional fax. Plus, a “cloud-based” web system can be fully integrated with all your computers and smartphones in minutes. This is a green “paperless” solution whose time has definitely come, but like all business decisions, it is your decision.

Leave a Reply

Your email address will not be published. Required fields are marked *